The mobile phones are often used in human beings life nowadays. The communication processes have been enhanced with the use of these mobile phones. A a lot of technological trends and advancements have been noticed in telecommunication tools so as to improve the process of communication. Phones are now used for both commercial and personal use unlike in the past where phones were mainly used in personal communication. Business organizations since the start of phone usage in their day to day activities have experienced a positive increase in their general profits. This a tool that helps in the communication in business organizations. This is a machine designed to help a business process incoming calls from their customers or other interested parties. The benefits of a phone answering machine are outlined here.
It creates efficiency in an organization which include both the cost and the productivity. It helps in improving the general efficiency level of an organization as it helps the organization achieve its goals and maximize its profits. The need of having a receptionist to handle all incoming calls is eliminated. The spendings of a company is reduced by the use of these phone answering machines. The small organizations have fewer business operations thus the use of these machines helps them cut the cost that could have been incurred when they hire receptionist to handle these small number of calls. The running of these enterprises is enhanced by cutting the unnecessary costs that could be involved in hiring receptionist. It helps in reducing the time taken for a customer or a client to receive their feedback. Through the use of these machines, the time is taken to get an appropriate feedback is less thus decision can be made promptly, therefore, improving the efficiency of a business.
It enables an organization receive their all calls made to them by their respective customers. The calls made by the customers are not missed with the use of these phone answering machines. If the calls are business oriented and the receptionist fails to attend to them it can lead to loss of business of a business organization. There is no chance of missing calls when business organizations adopt the use of these phone answering machines.
The operations of a business organization are improved as there is freedom of work. Some situations may force the employees to be away from their workstations thus may lose some important calls but the use of these machines ensures no call is missed thus they can carry out other activities that may lead to the positive growth of the organization more efficiently.
In this size is described as the number of costumes that a business can handle at any given time. With the help of a phone answering machine, an organization can know the calls made by their customers thus can know the number of customers that they serve. This can be used to determine the general capabilities and the size of a firm.